Announcement

Council reviews a permit for Paynesville Hotel to expand liquor sale areas and reduce parking.

The inclusion of five roads to the Register of Public Roads and removal of one ensures compliance with the Road Management Act 2004, enhancing maintenance and access for residents.

Council's 10-Year Financial Plan (2024/25 to 2033/34) and Four-Year Revenue and Rating Plan (2024/25 to 2027/28).

Council draft 2024/25 budget includes a 2.75% rate increase, $91.383M in capital works, and an operating surplus of $28.961M.

In accordance with section 91 of the Local Government Act 2020 (the Act), Council must develop, adopt and keep in force a Financial Plan. The scope of the Financial Plan is a period of at least the next 10 financial years.

The draft Budget 2024/25 (draft Budget) has been developed in accordance with the provisions of the Local Government Act 2020 (the Act) and the Local Government (Planning and Reporting) Regulations 2020 (Reporting Regulations). Council must prepare and adopt a budget for each financial year and the subsequent three financial years by 30 June each year. The draft Budget document is provided at Attachment 1.

Council’s Advocacy Strategy (Strategy) outlines the priorities of Council, in representing the community, that require the most attention and supports a strong program of advocacy activities to targeted audiences.

This report provides minutes for the Agricultural Sector Advisory Committee (ASAC) meeting held 17 August 2023, and the 16 November 2023 both at 7.30am, Corporate Centre 273 Main Street, Bairnsdale VIC 3875.

Minutes for the Agricultural Sector Advisory Committee (ASAC) meeting held Thursday 9 May 2024

Extension of East Gippsland Agriculture Committee's eight members' term by six months to 30 June 2025 to ensure continued agricultural guidance.

This report presents to Council a proposal to amend an approved development plan for land at 19 Lomandra Boulevard, Lucknow.

This report is seeking approval to endorse an amended development plan for land at 19 Lomandra Boulevard, Lucknow.

This report provides information related to a Council resolution on 27 February 2024 seeking a report on revisions to Council’s Governance Rules (Rules) in line with recommendations in the Independent Broad-based Anti-Corruption Commission (IBAC) Operation Sandon Special Report (the Sandon Report).

Councils are required to produce an Annual Report each financial year. The Annual Report includes financial statements, a performance statement and a range of other information to discharge Councils’ reporting requirements.

An application for Planning Permit has been lodged with the Minister for Planning for the proposed use and development of a renewable energy facility and battery storage facility, utility installation and the removal of native vegetation at 910 Princes Highway, Bairnsdale.

The 2024 National General Assembly (NGA) of the Australian Local Government Association (ALGA) will be conducted 2 – 4 July 2024. The theme for the 2024 NGA is ‘Building Community Trust’, which aims to explore the critical importance of trust in government, between governments, its institutions, and its citizens. This trust is a fundamental building block of our nation’s democracy.

To seek Council’s approval to exercise the option within CON2019 1332 to extend the contract for the Provision of Pound and Shelter Services.

To seek Council’s approval to exercise its options within CON2019 1336 to extend the existing contract for Aerodrome Reporting Officer and Maintenance Services at Mallacoota Airport.

Seeking approval to extend the contract for bituminous sealing in East Gippsland for 12 months to June 2025, with Cranes Asphalting & Bitumen Sealing Pty Ltd.

The purpose of this procurement is to create a new contract to replace the previous contract CON2019 1262 Sealed Road Rehabilitation of Various Roads which expired June 2023. The current delivery of these services is quoted on an ‘as required’ basis. This contract is for the maintenance and improvement of Council’s sealed road network. Road rehabilitation works are undertaken to ensure the ongoing integrity of the road pavement and safety of the travelling public across the shire.

Council secured funding through the Australian Government for the upgrade and redevelopment of Marine Parade in Lakes Entrance. The project area extends from the entry roundabout at Marine Parade and the Princes Highway along to the Barkes Avenue intersection. It should be noted that the Barkes Avenue intersection has been removed from the scope to further develop parking options for this area.

Road safety upgrades along Myer Street, Lakes Entrance, aim to enhance drainage, pedestrian access, and parking, with community input considered.

The purpose of this procurement is to secure the services of an experienced contractor to carry out these repairs, based on recent investigations conducted by marine engineering consultants.

Tender proposals were sought for this Schedule of Rates service contract for the provision of mechanical, hydraulic, and sundry repair services for Council’s mobile plant. It is anticipated that the expenditure will be approximately $185,000 per annum. The contract is for a three-year term with the option of one twenty-four-month extension.

Council currently carries out tree maintenance activities utilising an in-house crew. At times, Council engages qualified contractors to complete works that are beyond the in-house crew’s capabilities, such as confined aerial tree removal and higher Elevated Work Platform works. It is also more efficient to utilise contractors in more remote areas. This panel of contractors is set up for unforeseen circumstances e.g. storm events and peak periods, allowing for streamlined access to contractors. The contractor will be selected based on price, availability, and capability.

To recommend that Council awards contract CON2024 1630R Preparation of Functional Design for Public Drainage Assets Lakes Entrance Northern Growth Area.

Redevelop Maurice Avenue, Mallacoota into a pedestrian-friendly space, reconstruct the carriageway, parking, kerb, footpath, and install new drainage infrastructure to enhance the overall streetscape.

This item relates the civil works component for the development of a Resource Recovery Centre (RCC) at the Bairnsdale Transfer Station/Landfill. The RCC project includes two components due to the construction disciplines required to deliver the RCC, civil construction, and commercial shed construction.

Awarding contract CON2024 1649R for the construction of netball and tennis courts at the Buchan Recreation Reserve, crucial for community recovery and sporting infrastructure development.

Awarding contract CON2024 1651 for Moroney Street Bairnsdale Upgrade Stage 3B, focusing on essential urban infrastructure enhancements.

This contract is for hauling, monitoring, and providing emptying services for waste and recycling trailer(s) provided for remote communities.

This item relates the shed construction component for the development of a Resource Recovery Centre (RRC) at the Bairnsdale Transfer Station/Landfill.

The purpose of this report is to award a contract to construct an Air Ambulance Victoria Patient Transfer facility at the Bairnsdale Airport.

Award Tender CON2025 1678 Fire Slashing Services, to provide fire slashing services for six contract service areas throughout the East Gippsland Shire.

To recommend that Council awards contract ‘CON2025 1690 Flood Remediation Construction Works at Livingstone Park, Omeo’.

This contract reflects the second project associated with the upgrade of the Buchan Recreation Reserve.

Swifts Creek needs fit-for-purpose community facilities at a recreation reserve that is adaptable and can offer a wide range of positive social and recreational opportunities.

To award panel contract CON2025 1706 Provision of Electrical Services.

As part of the delivery and monitoring of the annual Capital Works and Major Projects (including Landfill Rehabilitation Projects) program, a quarterly review of the program is provided to Council.

As part of the delivery and monitoring of the annual Capital Works and Major Projects (including Landfill Rehabilitation Projects) program, a quarterly review of the program is provided to Council.

This report seeks Council’s approval to proceed with a Deed of Variation to contract CON1148/1314 Kerbside Waste Recycling, Organics Collection and Street Litter and Public Place Recycling Services (the Contract).

Recommending to not forming a Climate Change Advisory Body. Instead, focus on enhancing current climate policies, collaboration, and community engagement.

This report provides the status for outstanding Council resolutions up to 31 December 2023, from the previous report tabled on 27 February 2024 (Attachment 1 and Attachment 2) and resolutions from 1 January 2024 – 31 March 2024 (not including resolutions that are for noting only) (Attachment 3 and Attachment 4).

Council’s Chief Executive Officer is responsible for ensuring that the decisions of the Council are implemented without undue delay.

Council’s Chief Executive Officer is responsible for ensuring that the decisions of the Council are implemented without undue delay.

Council’s Chief Executive Officer is responsible for ensuring that the decisions of the Council are implemented without undue delay.

To establish the dates, times, and locations for Council meetings in 2025.

The draft Council Plan Progress Report 2023-24 Quarter Two, period ending 31 December 2023 (draft report) is presented at Attachment 1, and provides a summary of major initiatives, actions and strategic indicators listed in the Annual Action Plan 2023-24.

Quarter Three Progress Report for the Council Plan 2023-24 details achievements and initiatives undertaken by Council.

To comply with its obligations under the Local Government Act 2020 and maintain the trust and confidence of the community, it is critical that Council demonstrates the highest possible standards of good governance, integrity, ethical behaviour and conduct by applying policy requirements in decision-making and the provision of services.

To determine the Councillor representation on internal advisory Committees and external organisations for 2025.

The purpose of this report is to provide Council with options on the feasibility and viability of developing and implementing Data Dashboards.

This report seeks Council approval to commence proceedings for a road closure and discontinuance, to allow the Department of Energy, Environment and Climate Action (DEECA) to complete the sale of the relevant portion of this Road, outlined in red at Attachment 1, to the current owner of the Property.

Draft Annual Action Plan 2024-25 outlines key initiatives and strategic indicators for achieving Council Plan objectives, focusing on major community priorities.

The Annual Report highlights the significant achievements of Council throughout the 2023- 24 financial year.

Council, with support from other agencies, has prepared a fourth Bushfire Recovery Progress Report on recovery actions following the 2019/20 Black Summer fires in East Gippsland.

Road safety and the safety of our communities and visitors whilst on or adjacent to a road is of paramount importance. Community safety is recognised as a priority in many of Council’s key guiding documents.

This report provides Council with the unconfirmed minutes of the Economic Development Advisory Committee (EDAC) meetings held on 30 May 2024 and 25 July 2024, provided at Attachment 1 and 2, for noting.

This report provides minutes for the Economic Development Advisory Committee (EDAC) meeting held 16 October 2023, 3.00pm, Corporate Centre 273 Main St, Bairnsdale VIC 3875.

In accordance with section 69 of the Local Government Act 2020 (the Act), Council must include an Election Period Policy (Policy) in its Governance Rules. The Policy was last adopted on 25 August 2020 in preparation for the 2020 General Election.

All Victorian Councils are required to have a Fair Access Policy in place to comply with the fair access obligations set out by the Victorian Government

Provided in this report as at the end of December 2023, is an overview of the year-to-date (YTD) operating and capital expenditure compared to the forecast result, and adjustments to the adopted budget for the full year that have been incorporated into the full year forecast result.

Provided in this report as at the end of March 2024, is an overview of the year-to-date (YTD) operating and capital expenditure compared to the forecast result, and adjustments to the adopted budget for the full year that have been incorporated into the full year forecast result.

This report seeks Council’s consideration and adoption of the draft Hardship Policy (the Policy) presented at Attachment 1 and to rescind the existing Financial Hardship Policy at Attachment 2.

Approval for the issuing of contracts to the preferred tenderers of a collaborative tender between East Gippsland Shire Council and Wellington Shire Council for the Print and Copier Services Panel of Providers Contract 2024-000023.

Approval for the issuing of contracts to the preferred tenderers, of a collaborative tender between East Gippsland Shire Council and Wellington Shire Council

Inquiry into local government funding and service delivery in Victoria, examining cost-shifting, revenue structure, and service adequacy.

Destination Gippsland Ltd (DGL) is the Regional Tourism Board and the peak tourism organisation for the Gippsland region. DGL is a public company limited by guarantee with six financial members (each Gippsland Council). DGL has reporting responsibilities to Australian Securities and Investments Commission (ASIC) as well as funding partners and Visit Victoria.

Council’s Investment Policy (Policy) is a key financial management document that provides clear directives for the investment of surplus cash while minimising the risk to Council of any investment decisions made

Proposed amendment of locality boundaries for Eagle Point, Paynesville, Newlands Arm, Raymond Island, Boole Poole, and Metung which aims to address emergency dispatch confusion.

Proposed amendment of locality boundaries for Lakes Entrance and Kalimna which aims to address emergency dispatch confusion.

Council seeks adoption of updated Marina Consultative Committee Terms of Reference to address berth holder needs, following recent review and consultation.

This report seeks Council decision regarding the MAV gas supply tender ‘Energy Sites Supply Contract EC8310-2024'.

The purpose of this report is for Council to decide on the motion/s to be presented to the Municipal Association of Victoria (MAV) State Council meeting, which will be held on 17 May 2024.

The purpose of this report is to seek Council’s endorsement for a substitute representative for the Municipal Association of Victoria (MAV).

To seek Council consideration of the Organisation Performance Report for the period 1 July to 30 September 2024.

An application to amend planning permit 5.2018.32.2 (formerly 32/2018/P/A) at 550 Metung Road, Metung has been lodged with Council. The application (Attachment 1) requests modification to conditions of the permit to increase the number of racing dogs permitted to be kept from 16 to 34 (increase by 18), and to endorse new plans, including for a larger new secure kennel building.

The purpose of this report is to present to Council a recommendation to approve an application for use of the land for accommodation, event and function centre, liquor licence and car parking dispensation at 105 Mathiesons Road, Eagle Point.

An application for a planning permit has been made for Native Timber Harvesting and Regeneration at 959 Murrongowar Road, Cabbage Tree Creek, being privately owned land.

Council is considering a two-lot subdivision and native vegetation removal at 34 First Parade, Raymond Island. Objections, including from the EGCMA, highlight flood egress risks and biodiversity concerns.

Council recommends refusal of a planning permit for a two-lot subdivision and second dwelling at 34-36 Eighth Ave, Raymond Island, due to flood risk and policy inconsistencies.

Council is assessing a planning permit application for a two-lot subdivision and buildings and works for a second dwelling at 34-36 Eighth Avenue, Raymond Island

To confirm the position of Council regarding planning application reference 5.2023.454.1 for a two-lot subdivision and development of a second dwelling at 34-36 Eighth Avenue, Raymond Island

A petition to reduce the speed limit on Birrells Road, Newlands Arm from 100kph to 80kph, signed by 42 valid signatories.

Council recommends appointing Robert Buckmaster as an Authorised Officer under the Planning and Environment Act 1987, ensuring compliance and efficient statutory enforcement.

Council Officers are appointed as Authorised Officers to exercise statutory powers under various Acts, regulations, and local laws in accordance with the provisions granted to them.

This report seeks a resolution of Council to: • renew the S11A Instruments of Appointment approved by the previous Council that are still required by Planning staff;

This report is seeking Council’s approval of a new S11A Instrument of Appointment and Authorisation as an Authorised Officer pursuant to the Planning and Environment Act 1987.

Council seeks authorisation to update planning scheme, implementing new local policies based on adopted strategies, with public notice and review.

Council seeks authorisation to amend planning scheme C170egip, updating rural land policies and zones based on the 2023 Rural Land Use Strategy.

Council seeks authorisation for Planning Scheme Amendment C171egip to implement the Eagle Point Structure Plan, including zoning changes and policy updates.

Council seeks authorisation for Planning Scheme Amendment C172egip to implement the Paynesville Growth Area Structure Plan, including zoning changes and policy updates.

Council is required by the Local Government Act 2020 (Act) to deliver services in accordance with the service principles in Part 5 Section 106 of Act. This report provides Council with information on how the customer service centre and library services have been used across a 12-month trial period.

Submission for the House of Representatives Standing Committee inquiry on local government sustainability to address financial challenges and infrastructure needs.

The Victorian Government’s Housing Statement 2024-2034 (released September 2023) identified its intent to prepare a long-term plan for Victoria, which proposes to update Plan Melbourne (2017-2050) and expand it to cover the whole State.

To support a six-month trial of allowing existing businesses to expand their dining footprint without fees to allow extra patrons to dine outdoors during summer and the tourist season.